Digital mailroom
Distribute correspondence – from letters and packages to emails – with minimum effort and maximum efficiency.
Wherever digital processes could improve your records management – from the mailroom to the boardroom – we’ve got the agility, the experience and the technology to help.
Speak to an expertFor most organisations, 100% digital operations are some way off. That’s why our pragmatic team of digitisation, AI and RPA experts work with you to assess where technology could have most impact on your records management processes. Our digital mailroom system offers quicker decisions and more accurate routing of your correspondence. If you’re planning on digitising more of your hardcopy documents, our digital archive takes the stress out of storage and security. We can help you deploy RPA to reduce time spent on manual, routine processes. Our AI experts can increase the efficiency of any number of your records management tasks.
Our 1,700 team members work with clients across Europe, in some of the most highly-regulated sectors, to improve efficiency, security and decision-making through more intelligent records management.
Distribute correspondence – from letters and packages to emails – with minimum effort and maximum efficiency.
Our purpose-built portal saves server space and gives you searchable, secure, backed-up access to all your digitised records.
Integrate AI and machine learning to improve records management tasks like access control, retention scheduling and data anonymisation.
Introduce RPA where it will have the most impact, to free your team from manual tasks and improve accuracy.
As Europe’s largest privately-owned information management specialist, we offer scale and experience alongside a hands-on, agile approach.
About UsFrom ad hoc, quick-turnaround projects to wholescale transformation
Practical, sector-focused advice from dedicated account managers
No need to invest in proprietary technology or development time
A single supplier for everything from paper-based to digital records
Services covered by ISO 27001, ISO 22301:2019 and Cyber Essentials Plus
11,500
Clients in sectors including legal, banking, healthcare, local government and energy.
24/7
Access to your digital uploads, via our intuitive, self-serve portal.
70+
Locations Across Europe, with all scanning facilities covered by BS10008 for legal admissibility
Our creative approach to information management has helped thousands of clients reduce costs, emissions, errors – and stress levels.
Answers to common questions about digital technologies services from OASIS. Don’t see your question here?
Drop us a lineHow exactly does your digital mailroom process work?
In a nutshell, we scan your incoming physical mail at our secure facilities, delivering it electronically to the appropriate people in your organisation. We can customise the service to your business workflows, integrating into your existing document management system and incorporating incoming emails if required. All types of post can be processed: letters, packages, invoices, legal documents and more. Our team opens the post, scans and indexes it. Our system can categorise mail based on predefined criteria such as recipient, department or type of document. Incoming emails can be automatically sorted using similar criteria. The digital files are delivered to the intended recipients within hours of receipt and the originals can be stored, securely shredded, or returned to you. Confidential or sensitive mail is processed with additional security measures including encryption and restricted access. The service complies with GDPR and other relevant data protection regulations.
What tasks can RPA help with, and how quickly can we get started?
Robotic Process Automation (RPA) can automate repetitive and time-consuming tasks such as data entry, document classification and records retrieval – flagging exceptions for manual intervention where required. We use RPA tools designed to work with your current systems, mimicking user actions without the need for complex integrations. No special hardware is required: we can install RPA software on your existing IT infrastructure and tailor it to your unique operations. Implementation timelines vary depending on the complexity of the processes, but many RPA solutions can be deployed within weeks. We’ll provide ongoing monitoring and maintenance as well as support to expand the system to additional tasks or higher volumes of data as needed.
Where could AI make our information management processes more efficient?
We help clients capitalise on artificial intelligence (AI) to automate and improve efficiency at all stages of the information management process. This includes:
Will you be able to support us as we grow and our needs change?
As the largest privately-owned information management provider in Europe, we have the scope and scale to support everyone from small businesses to large, multinational enterprises. We offer an end-to-end information management service for all types of hard copy and digital data.
What industry standards and certifications are your records management services covered by?
We hold all the certifications you would expect for a records management provider to highly-regulated industries. Our full list of certifications is:
With two decades of experience and 11,500 clients, whatever your challenge – chances are we’ve solved it before.
A leaner, cleaner way to manage paper records and precious assets, from collection, storage, retrieval and scanning to secure destruction.
Convert reams of paper into stacks of value. One page or one million, files, books or blueprints, our technology and team can scan it all.
We’ve purpose-built specialist services for the sectors we support. Our dedicated account managers have decades of experience in their respective industries.
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