Context
Information is a valuable currency – and organisations treat it as an asset that has as much, if not more, value than a physical asset. When looking to divest itself of several of its UK companies, a US based parent organisation knew the importance and value of making sure that the relevant data was assigned to and moved with the individual organisation.
Challenge
Having conducted their own internal meta data review the parent company discovered that they had over 18,000 boxes of information that lacked the right level of meta data to assign it to the relevant divestment. The data was almost redundant, it couldn’t be easily accessed or used, and yet they knew that it contained valuable commercial insight for the organisations being sold.
Solution
OASIS retrieved and reviewed all 18,000 boxes, and assigned to them to 77 assets, 10 different departments and 182 various document types. OASIS designed and then implemented a bespoke workflow to ensure that the process was both efficient and rigorous; we used designated software that automated part of the process and reduced manual labour.
Outcome
By understanding the appropriate data structure and implementing a rigorous program on behalf of the client, we were able to complete the project in 50% of the time originally estimated. All information and data was either securely destroyed or transferred to the appropriate owner, providing a more effective divestment for the parent company.