Digital mailroom

Ditch the delays and errors of snail mail for perfect post processing

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Accuracy, delivered What you’ll get

Decision-making and customer response times shouldn’t be at the mercy of manual mailroom schedules.

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One system for all letters, packages and emails

Messages are automatically categorised, sorted and distributed

Correspondence is tagged, digitised and stored for easy searching

Flexible distribution options: email, content management system, CRM integration

Real-time monitoring of processing volume, speed and accuracy

The basics How it works

Receive, sort, and distribute all incoming correspondence – from letters and packages to emails – with minimum effort and maximum efficiency. Our digital mailroom system has been honed over years working with some of Europe’s leading businesses. Digitising and tagging physical documents means they can be routed instantly to the right person or team via email or an enterprise content management (ECM) system. What’s more, we’ll integrate our digital mailroom with your CRM or other internal business systems to improve efficiency and collaboration. In a recent programme for a large European bank, we processed 1.5 million items per month, leading to lower costs, fewer items going missing and quicker decisions on credit applications.

The OASIS difference Why choose a digital archive from OASIS?

Speed up processes

Information moves round the organisation faster, improving employee and customer experience, with no need to invest in proprietary technology or tools.

Improve decision-making

Advanced Optical Character Recognition (OCR) technology makes it easy to search correspondence in our secure digital archive, so information is at your fingertips when you need it.

Protect precious documents

Secure access controls protect sensitive and confidential messages from falling into the wrong hands.

Trusted by leading organisations

11,500 customers across Europe trust our services, which are certified to the highest standards including ISO 27001, ISO 22301:2019 and Cyber Essentials Plus.

Peace of mind

Mail is automatically distributed to recipients in line with your pre-defined criteria, reducing the likelihood of critical information being lost, misdirected or delayed.

One partner, zero stress

Outsource your end-to-end records management to Europe’s largest privately owned information management supplier, from storage to scanning to digital mailrooms.

‘OASIS provides us with a full records and information management service and to date, the relationship between the two companies has worked well. We have found OASIS’ services to be of a very high standard, with emphasis on security, quality, accuracy and punctual service.’

Clarkslegal LLP

‘OASIS have consistently delivered a quality client-focused service. They successfully managed, in conjunction with DMHS, a time-sensitive project that saw in excess of 40,000 important documents migrated from our in-house facility to their specialised warehouse.’

DMH Stallard (DMHS)

Digital technologies Bringing records management up to date, from mailroom to boardroom

Wherever you want to introduce digital processes to improve your operations, we’ve got the agility, the experience and the technology to help.